What HR software really costs (and how to compare without getting confused)
Asking an HR software vendor for a price usually ends in a sales call and a proposal with a number that's hard to compare. The reason is that the price depends on decisions the vendor makes for you. These are the three that matter most.
1. How the price is calculated
There are three models. Per person: you pay an amount for each employee every month. Per module: you pay for the features you sign up for. Flat fee: a monthly amount that doesn't depend on either. Vendors usually combine the first two.
An example, with a made-up price just to show the effect: if software charged €6 per person per month, a company of 120 people would pay €720 a month, €8,640 a year. If the workforce grows to 200, it would pay €14,400. The HR department's work hasn't doubled, but the bill has grown by 67%.
2. What's really included
Many proposals show a low per-person price and then add the modules you'll actually use separately: time tracking, e-signature, training. Always ask for the price of what you need, not of the suite.
3. What it costs to change something
This is the cost almost nobody asks about. Can you adapt a workflow to your company? Who does it and how long does it take? Does it cost an extra module or consulting hours? If the way you work doesn't fit the software, that cost shows up in year two.
Questions for any vendor
Does the price depend on the number of people? How much would I pay if the workforce doubled? Which modules do I really need and what do they add up to? Is there a setup fee? Can I export all my data if I leave, and in what format? Is there a minimum commitment?
Our model, so you can compare
peopleOS publishes a price of €99 per company per month: platform, unlimited users and unlimited modules, with no tiers or per-module pricing. It includes 3,000 People credits every calendar month (Madrid time). Extra packs of 2,000 credits cost €29, never expire and are used after the monthly allowance. One credit equals 1,000 tokens. Today Time tracking, Absences & time off and Shifts are live; the rest of the catalogue is coming soon. Payments and pack purchases are not active yet.
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